REGISTRATION FEES
The registration fee for the House and Travel season will be set by the Board annually. It will be published in the Registration Letter (aka President's Letter) typically published in early January and late August for House and Travel respectively. The fee will be effective for the duration of the designated season and is not pro-rated for registrations that occur after the season has begun.

In the event that a child can not be placed on a team (e.g. Travel cuts or a waiting list for House), the Registration Fee will be refunded in full.  Registration fees are applicable to all Board members and Coaches. There is no discount for multi-child families (however, see Scholarships below).

Registration fees are not refundable in whole or in part after the start of the House season or the first game of the outdoor Travel season. They may be par tially refundable under certain circumstance prior to the start of the season - see Refunds below.

LATE FEES
A late fee, as set by the Board, will be applied to all registrations received after the designated deadline date specified in the Registration Letter. The Late Fee will be applied after midnight on the date specified. For mail in registrations, determination will be made based on the postmark date on the envelope.

Incomplete registrations will be considered late if all required items are not received by the deadline date. This applies to missing birth certificates, missing pictures (Travel only), unsigned forms and incomplete payment. In addition, in the event of insufficient funds on a deposited check, the Late Fee will be applied, in addition to any Bank charges incurred by the Arsenal.

Active Board members will not be assessed Late Fees. However, if their registration is late, they will be subject to availability of spots on a team.

Late fees are NOT refundable under any circumstances.

Late fees may be waived at the discretion of, and agreement between, the Registration and Finance Coordinators. These could be for situations such as where players are needed to fill spots on a team or in medical emergencies. A written request to waive the fee may be required.

REFUNDS
Refunds must be requested in writing (e-mail is acceptable).

Refunds will ALWAYS exclude any expenses already incurred by the Arsenal. This will typically include Insurance and Registration charges with the Buffalo an d Western New York Junior Soccer League as well as Uniform charges.

Refund requests may be put on hold in situations where the loss of the player may result in additional financial expense to the club (e.g. forfeiture of a Travel team's bond money) if the team had to disband due to insufficient players.

The specific amount of any refund will be determined by the Finance Coordinator, in conjunction with other Committee heads as appropriate (House, Travel, Equipment/Uniforms, etc.).

No refunds will be made after the start of the season and Late Fees are never refundable.

In the event that a child has tried out for and did not make a Travel team, a full refund (less any Late Fees) will automatically be issued.

If a uniform had been ordered for the player requesting the refund and it is not usable to the Arsenal for another player, the uniform will be given to the player and all associated fees will be deducted from any refund amount.

SCHOLARSHIPS/DEFERRED PAYMENTS
While the Arsenal registration fees are typically among the lowest in Western New York, we recognize that they may sometimes present a financial hard ship for some families at some points in time, particularly those with multiple children. The Arsenal will occasionally make some funds available in the form of full or partial 'scholarships' to help families in those situations. However, due to our low fees, which are set only to cover expenses, there is limited funding available for scholarships.

In addition to scholarships, deferred payment arrangements can be made if necessary.

If scholarship assistance is needed, a request must be submitted in writing to the Finance Coordinator (e-mail: [email protected]) or write to Finance Coordinator, P.O. Box 132, East Aurora, NY 14052) detailing the type of assistance needed. This will be reviewed discreetly and if assistance can be provided a full or partial scholarship will be awarded.

If deferred payment is requested, an acceptable payment schedule must be set up through our Finance Coordinator (contact same as above) and payments mailed to our P.O. Box as scheduled. We will not send out bills or payment notices. Failure to follow the payment schedule may jeopardize the child's eligibility to continue playing.

ELIGIBILITY
In the event that all Registration Fees and Late Fees are not paid (or other arrangements made) at least two weeks prior to the start of the season, the player will be considered ineligible and dropped from the Registration pool. A refund will be issued per the above policy on Refunds. The player may re-apply subject to availability as well as all other policies above.